FERPA & Third Party Access
MyUCLA helps students manage through their studies, and even after graduation. But sometimes a little more help may be needed.
When your student was in high school, you were able to access their educational records with relative ease. At UCLA, we realize that you do not stop being a parent or family member when your student begins college. However, it is important to note that once a student turns 18, or attends a school beyond the high school level, the University cannot release information about the student to anyone. Information cannot be released to parents or other family members because of the federal Family Educational Rights and Privacy Act (FERPA). FERPA’s purview includes grades, disciplinary proceedings, billing and financial aid.
While you as a parent/guardian have an interest in your student’s academic progress, you are not automatically granted access to their records without their written consent. We highly encourage you to develop a relationship with your student that is based on trust and conducive to them sharing information with you about their college life.
Third Party Access
Third Party Access allows a student to give access to their account to another person, typically to parents. Students can grant access by individual function. Third parties can view Study List, Degree Progress Report, Grades & GPA, Registration Status, Holds, Billing and Receivables (BAR) Account, Financial Aid and Address. In addition, the student can elect to have their third party receive billing emails.
The student must agree that they have read and understand Family Educational Rights and Privacy Act (FERPA) restrictions before they create Third Party Access. Students can authorize third parties to have view-only access to their student records and direct access to their BAR account, allowing users to pay fees online through the URSA site.
Creating a Logon
In order to set up access, the third party must first create a UCLA Logon account. Users create and manage their individual UCLA Logon ID and password at http://accounts.iam.ucla.edu/. Passwords can be changed and reset, and security questions can be set up to help users remember their passwords. Once that has been established, the student logs on to MyUCLA and gives access to their third party. They must know the UCLA Logon ID and first and last name of the person they are adding. Validation is done to ensure the correct third party is getting access.
Once the student grants access, the third party logs on to MyUCLA just like if they were a student. They will only see the functions to which they have been given access. If your student is having trouble granting you access, please refer them to the MyUCLA Tutorial: Third Party Access.
For additional information about MyUCLA and hours of operation please visit the UCLA Registrar’s Office.